Admin Assistant

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Lakeshore Talent is currently seeking an Administrative Assistant for one of their clients, a well-known company, based out of Chicago, Illinois. This is a hybrid (1-2 days a week in office), 2-month contract position and pays $27.00 per hour.

Background check required upon hire.

Must have the following recent experience of 2-3 years:  Managing calendars for executive, booking domestic and international travel and completing expense reports using Concur.  

Job Description:
As the administrative assistant you will provide support to Senior Directors and VP Level Officers.

Job Duties:

• Basic understanding of and ability to identify various commercial documents.
• Develop daily working relationships with dozens of business clients in various business functions.
• Manage the life cycle of certain contracts from drafting through signing and retention.
• Resolve routine issues during intake process and consult with attorneys or paralegal if required.
• Work closely with the Global Workforce Solutions department on ensuring contract and staff augmentation engagement requests comply with applicable company policies and escalate issues, where necessary, to attorneys or paralegal.
• Maintain and update contract database for matter status.
• Handle regular communications with business clients, suppliers, and consultants.
• Receive, organize, and manage record and file requests and deliveries.
• Receive, organize, and distribute incoming mail for principals.
• Tracking project timelines for the team.
• Intermediate-level calendar management and meeting coordination
• Travel planning including logistics and expense reporting.
• Document production and editing.

Qualifications:

• Able to work and communicate effectively with professional staff at all levels.
• Able to handle a large volume of matters from multiple individuals and prioritize matters in a fast-paced environment.
• Use technology appropriately.
• Comfortable working in a paperless environment, with electronic documents and electronic records management.
•  Understand team’s goals, contribute to the team’s success by being an active participant and promote a shared responsibility for achieving results.
• Lead the team in the use of and application of software programs such as Word, Excel, Team Connect, Beeline, DocuSign, etc.
• Demonstrate high work-ethic, collaboration and cooperation with team, reliability, and ability to adapt to change.
• Ability to work in team environment as well as the ability to work independently.

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