Administrative Assistant

Lakeshore Talent

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Lakeshore Talent is partnering with a large company in the west loop who  has a need for an Administrative Assistant based out of Chicago, Illinois.  This role will support 2-3 Senior Directors and their team. This is a hybrid position and pays $29 – $38 per hour.  Pay rate will depend on experience.  

This is currently a contract scheduled from mid February through end of June but may have potential for extension or hire.  

 

The ideal candidate should have the following:

  • Supported VP’s and/or higher preferably in a Technology Department

  • Worked for larger companies 

  • Coordinated large scale meetings for the company.

 

This role is hybrid, minimum 3 days a week in the office and does require flexibility to come in Monday through Friday as needed to support leadership.  
 

Job Description:

The Corporate VP – Technology Planning is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record of getting results in a team environment and independently.

 

Job Duties:

  • Provide active Outlook calendar management for the leadership team.

  • Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences

  • Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team

  • Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team

  • Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization

  • Manage meeting logistics including registering and escorting visitors, room set up, catering, etc.

  • Provide leadership team with “care and feeding” throughout the day/week

  • Assist with on-boarding process for all new team members across the team

Qualifications:

  • Previous experience as an Administrative Assistant, supporting senior leadership in a large organization

  • Bachelor’s Degree or related experience preferred

  • Demonstrates ability to handle and maintain confidential information

  • Experience planning large meetings and/or events required

  • Must know MS Office (Outlook, Word, Excel, PowerPoint)

  • Strong communication, project management and critical thinking skills

  • Quick learner and ability to understand sophisticated business issues

  • Must be organized, motivated and detail-oriented with superior follow-through and proactive approach

  • Aptitude to juggle multiple projects and meet deadlines

  • Strong attention to detail and ability to complete large volumes of work efficiently and effectively

  • Must be extremely proactive with a desire to stretch beyond the task list to support the team

  • Ability to adapt to a constantly evolving business and work environment

  • Professional, reliable, driven and results-oriented

  • Must have diplomacy skills

 

Background is required upon hire.

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