Administrative Assistant

Lakeshore Talent
To Apply for this Job Click Here
Lakeshore Talent is partnering with a large company in the west loop who has a need for an Administrative Assistant based out of Chicago, Illinois. This role will support 2-3 Senior Directors and their team. This is a hybrid position and pays $29 – $38 per hour. Pay rate will depend on experience.
This is currently a contract scheduled from mid February through end of June but may have potential for extension or hire.
The ideal candidate should have the following:
-
Supported VP’s and/or higher preferably in a Technology Department
-
Worked for larger companies
-
Coordinated large scale meetings for the company.
This role is hybrid, minimum 3 days a week in the office and does require flexibility to come in Monday through Friday as needed to support leadership.
Job Description:
The Corporate VP – Technology Planning is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record of getting results in a team environment and independently.
Job Duties:
-
Provide active Outlook calendar management for the leadership team.
-
Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences
-
Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team
-
Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team
-
Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
-
Manage meeting logistics including registering and escorting visitors, room set up, catering, etc.
-
Provide leadership team with “care and feeding” throughout the day/week
-
Assist with on-boarding process for all new team members across the team
Qualifications:
-
Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
-
Bachelor’s Degree or related experience preferred
-
Demonstrates ability to handle and maintain confidential information
-
Experience planning large meetings and/or events required
-
Must know MS Office (Outlook, Word, Excel, PowerPoint)
-
Strong communication, project management and critical thinking skills
-
Quick learner and ability to understand sophisticated business issues
-
Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
-
Aptitude to juggle multiple projects and meet deadlines
-
Strong attention to detail and ability to complete large volumes of work efficiently and effectively
-
Must be extremely proactive with a desire to stretch beyond the task list to support the team
-
Ability to adapt to a constantly evolving business and work environment
-
Professional, reliable, driven and results-oriented
-
Must have diplomacy skills
Background is required upon hire.