Lakeshore Talent

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Lakeshore Talent has partnered with a large IT company in Irving Texas. We are seeking a Part-time Facilities Administrative Asst. to provide support to the Facilities Department In Irving Texas and management team. This position is part-time for 90 days but could go perm after that.

Pay Rate- $15/hour

Hours: Monday through Friday 8 a.m. – 2 p.m. with an hour for lunch.

Responsibilities:

• Assists Manager in various reports and tasks as needed.

• Manages security system administration (adds/deletes badges, performs security audits and coordinates building access with

on-site property management).

• Performs periodic security audits including sign-in sheets and camera footage.

• Reviews sign-in logs daily to ensure compliance and record as required.

• Processes all Facilities ticket requests through Remedy and JIRA and manage to KPI’s related to service requests.

• Orders and stocks all office and break room supplies/products.

• Participates in answering corporate-wide incoming calls.

• Enters PRs/planned purchase orders and expense reports from company credit card into Oracle.

• Assists with tasks on small projects as needed.

• Stocks copy rooms with copy paper.

• Schedules routine maintenance and repairs with vendors or property manager.

• Coordinates recycling/shredding pickups and records recycling for region.

• Processes UPS and USPS outgoing mail and distributes incoming mail.

• Orders catering for office meetings.

• Cleans out desks for new hires/terminations.

• Performs minor maintenance items in office.

• Maintains keys and records.

• Performs routine inspection of facility to determine if maintenance is needed.

• Manages vendors and maintain current vendor list.

• Updates databases as required.

 

JOB REQUIREMENTS:

• High school diploma or GED required.

• On the job training will be provided.

• Previous reception including managing multiple incoming calls and general office experience is advantageous.

• Self-starter as manager works remotely.

• Able to lift 20 lbs.

• Able to use a step-ladder

 

Additional Skills:

• Proficiency in Microsoft Office including Excel, Word, PowerPoint, SharePoint

• Attention to detail

• Dedication to getting the job done by finding alternative solutions

• Willingness to learn, build relationships, assist others, and ask questions.

 

Please include an updated resume when responding. 

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