Lakeshore Talent

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Lakeshore Talent is partnered with a large and well-known healthcare system in their search for a Program Coordinator to support their Continuing Medical Education department. This position will be based in Downtown Chicago, IL with remote/hybrid flexibility.

Shift: Monday-Friday 8:00am-4:30pm; weekend hours are only required when there are scheduled Continuing Medical Education Events
Contract Length: 3 month contract with potential for extension and/or permanent hire at the end of the contract!
Pay Rate: $26-$28 per hour (depending on experience)

Responsibilities:

  • Participate in preparing programs budget, create and monitor budget statements, assist in designing reports
  • Monitor budget and general ledger detail for accuracy; identify variances and report them to the department leadership; has a complete understanding of the department and company financial policies; create purchase orders; and process invoices for payment against purchase order or general expense reimbursement
  • Research and develop internal and external communications including presentations, speaking points, correspondence and other written materials
  • Participates in meetings
  • Represent the department, program or project with various level of personnel both internally and externally
  • Respond to unanticipated complex issues and manages critical and confidential information
  • Receive, screen, distribute or file all incoming correspondence and other mail
  • Maintain a sufficient inventory of all office supplies and printed forms
  • Provide calendar management support for the department leadership; facilitate and schedule meetings; book meeting rooms; arrange for catering; confirm attendance; and support in preparation and distribution of materials as necessary
  • Coordinate large scale complex events, involving multiple parties, including foreign guests
  • Assist the department leadership in maintaining department personnel files and mandatory certification/licensure lists and track staff continuing education requests
  • Assist in creating professional education development plans
  • Follow up with department staff, to make sure deadlines are kept
  • Utilize advanced Microsoft Office applications to design and lay-out presentations and reports
  • Administer and tracks expenses, and allocates them to appropriate account
  • Communicate (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serve as a liaison on behalf of the department leadership to foster strong working relationships
  • Create, write, edit and post articles, news, and program summaries to website
  • Ensure all contents and contact information are up to date
  • Participation in creating Marketing strategies
  • Manages telephone operations; answers, screens, and directs telephone calls

Qualifications:

  • High School Diploma or GED equivalent required
  • Bachelor's Degree preferred
  • 3-5 years of experience with proactive event/program planning and execution required
  • Experience with Continuing Medical Education and healthcare preferred
  • Strong knowledge of Microsoft Office required
  • Ability to organize and think independently with orientation to details and deadlines required
  • Strong interpersonal skills required

Job ID: 45016

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