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Office Coordinator – Design & Marketing (Part-Time)
Location: Winfield, IL (Onsite)
Schedule: Part-time | Approximately 24 hours/week | Tuesday–Thursday, 9:00 a.m.–3:00 p.m. (some flexibility within this range)
Pay: $21-23/hr
Lakeshore Talent is seeking a part-time Office Coordinator – Design & Marketing to support a busy marketing department within a healthcare environment. This position is 100% onsite in Winfield, IL and plays a key role in supporting design production, marketing initiatives, and general office coordination for the West Region.
This role is ideal for someone who is highly organized, people-oriented, and enjoys supporting creative teams in a fast-paced environment.
Key Responsibilities
Primary Responsibilities (Design & Marketing Support)
- Intake and distribute weekly design sample deliveries from vendors
- File and organize design samples on a weekly basis
- Receive and archive digital files from the advertising agency
- Manage Workfront delivery confirmations for the design team
- Assist with computer, onboarding material, and desk setup for freelancers
- Coordinate with vendor to maintain the checkout system for pull-up banners, including communication, pickups, and deliveries
- Partner with office managers in other regions to uphold banner checkout processes
- Assist with print coordination and data entry for print orders (delivery locations, etc.)
- Provide general support to the Director of Design and Marketing Services
Secondary Responsibilities (Office Coordination)
- Distribute mail, boxes, and deliveries
- Coordinate computer and printer maintenance and supplies
- Arrange deliveries to multiple locations (courier, inter-office, cross-campus, offsite, FedEx)
- Communicate with building maintenance as needed
- Maintain organization of design areas, supply closets, and prop closets, including occasional uniform/apparel dry-cleaning drop-offs
- Act as photography production coordinator including scheduling rooms, coordinating with hospital staff, assisting with releases, escorting crews on site, assisting with props and occasional travel between locations
- Maintain marketing services staff vacation calendar
- Answer phones and greet visitors as needed
- Schedule meeting rooms and assist with projection/AV setup
- Send maps and directions to visiting vendors and agencies
- Manage checkout of branded tablecloths and A-frame signs for events
- Support marketing staff celebrations, trainings, and initiatives
Required Skills & Qualifications
- Minimum 3 years’ experience in a professional office environment
- Associate degree or higher in relevant coursework preferred
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience using standard office equipment (computers, phone systems, copiers, printers)
- Familiarity with both Mac and PC platforms preferred
- Strong organization, attention to detail, and follow-through
- Positive, people-oriented attitude
- Flexibility and willingness to learn and support a variety of functions
Worksite Requirements
- COVID-19 vaccine required – medical exemptions only
- Flu vaccine required – no exemptions