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We are seeking a dependable, professional, and organized Administrative Office Coordinator to help maintain the day-to-day operations of a professional corporate office. This position is ideal for someone who enjoys providing exceptional customer service, keeping an office running efficiently, and supporting multiple departments. The successful candidate will be proactive, detail-oriented, and comfortable balancing administrative responsibilities with front office and facilities support.
Location: Onsite in downtown Denver
Schedule: 40 hours week, Monday – Friday
Pay: $27-$28.85/hr, depending on experience
Primary Responsibilities
Reception & Office Support
- Welcome employees, visitors, vendors, and delivery personnel while creating a positive first impression.
- Manage incoming calls, direct inquiries to the appropriate contacts, and assist with general questions.
- Process incoming and outgoing mail, packages, and shipping requests.
- Provide administrative assistance to internal departments as needed.
Office Operations
- Help maintain an organized, clean, and professional office environment, including common spaces, conference rooms, and reception areas.
- Coordinate with building management, IT, and outside vendors to resolve facility or equipment concerns.
- Assist with basic office technology and audiovisual equipment when meetings or presentations require support.
Office Management
- Keep kitchen and break areas stocked, organized, and presentable.
- Monitor inventory of refreshments, snacks, and office hospitality supplies.
- Coordinate food orders and assist with meeting or event setup to ensure guests and employees have a positive experience.
- Track office and kitchen supply levels and reorder items before inventory runs low.
- Research vendors, request pricing, and coordinate purchases for office-related needs.
- Help manage postage, paper products, and general workplace supplies.
Meeting & Conference Coordination
- Schedule conference rooms and prepare meeting spaces prior to use.
- Coordinate room setup, catering, and accommodations for internal meetings and visitors.
- Ensure meeting areas remain clean, stocked, and ready throughout the day.
Administrative & Records Support
- Maintain both digital and paper filing systems.
- Organize company records and assist with document storage.
- Review invoices for accuracy prior to processing.
- Provide administrative assistance on projects and special assignments across multiple teams.
Qualifications
- Experience in an administrative, receptionist, office coordinator, or similar support role.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Comfortable using office technology such as printers, scanners, copiers, and presentation equipment.
- Excellent communication and interpersonal skills with a customer-service mindset.
- Strong organizational abilities with exceptional attention to detail.
- Ability to manage competing priorities while maintaining accuracy and professionalism.
- Ability to work independently while collaborating effectively with colleagues across departments.
- Professional discretion when handling confidential information.
What We're Looking For
- Friendly, approachable, and professional demeanor.
- Reliable with excellent attendance and time management.
- Self-starter who takes initiative and enjoys solving problems.
- Adaptable and willing to assist wherever support is needed.
- Comfortable interacting with employees at all levels, as well as clients, vendors, and visitors.
- Positive attitude with a commitment to providing outstanding internal customer service.
- Appreciation for teamwork and a collaborative workplace culture.