Administrative Assistant to CIO

4 days ago

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Executive Assistant to the CIO

Location: Downtown Denver, CO 80202

Schedule: Monday–Friday, 8:00 AM–5:00 PM; hybrid with a minimum of 3 days onsite, (expect full weeks onsite when the CIO is in town)

Compensation: 80K – 100K depending on experience

Travel: 2-4 offsite events annually (typically CO, LA, or TX) — this role helps plan events and attend

Position summary

We are seeking a highly organized, proactive Administrative Assistant to provide high-level support to the Chief Information Officer (CIO) and help enable the effectiveness of a larger IT leadership team. This role is ideal for someone who thrives in a fast-paced environment with shifting priorities, brings strong executive support experience, and is comfortable supporting a technology organization. You’ll manage complex calendars, travel, expenses, meeting logistics, and follow-up items while exercising sound judgment and discretion with confidential information.

Key responsibilities

Manage and protect the CIO’s calendar across a hybrid, multi-location environment; resolve scheduling conflicts and shifting priorities.
Coordinate internal and external meetings (virtual, hybrid, and onsite), including agendas, materials, conference rooms, catering, and communications.
Arrange travel (flights, hotels, ground transportation, itineraries) and handle last-minute changes smoothly.
Prepare, submit, and track expense reports and related administrative documentation.
Keep the CIO organized and prepared for key meetings by compiling briefing materials, presentations, and background documents.
Monitor communications and follow-up items; maintain action lists and ensure commitments are tracked to completion.
Support the operating rhythm of the IT leadership team (leadership meetings, planning sessions, team events, recurring cadences).
Provide limited administrative support to other IT leaders as needed, while keeping primary focus on the CIO.
Set up and troubleshoot routine meeting technology needs (Microsoft Teams, displays, A/V, conferencing tools) and coordinate with technical support when needed.
Build and maintain professional documents including presentations, spreadsheets, reports, and schedules using Microsoft 365 tools.

Required qualifications

5+ years of experience supporting a senior leader/executive in an administrative or executive assistant capacity.
Strong proficiency with Microsoft 365, especially Outlook, Teams, PowerPoint, Excel, and Word.
High confidence with technology; comfortable supporting an IT leader and working around collaboration/conference-room tools.
Strong organization, prioritization, and time-management skills with excellent attention to detail.
Professionalism, discretion, integrity, and strong judgment with sensitive/confidential information.
Clear, effective communication skills and the ability to build relationships across all levels of an organization.
High school diploma/GED required (additional education is a plus).

Preferred / nice-to-have

Experience supporting leaders in an IT organization or strong interest/education in IT.
Experience planning offsites/events and coordinating logistics across distributed teams.
Industry knowledge (energy/industrial terminology) helpful but not required.

Benefits summary

Comprehensive health coverage options, including PPO and HDHP plans with fully covered preventative care.
Dental insurance covering preventative services at 100% and basic procedures at 80% following a $50 deductible.
Vision benefits through the VSP network, featuring a $15 copay for eye examinations.
Retirement savings via a 401(k) program with a 6% company match.
Participation in the Employee Stock Purchase Plan at a 15% discounted rate.
Access to HSA, FSA, disability insurance (short and long-term), basic life/AD&D, and voluntary life options.
Holistic wellbeing resources: EAP, caregiving assistance, financial planning, virtual wellness classes, and various lifestyle discounts.
Competitive PTO accrual calculated based on your total career administrative tenure—a significant advantage for experienced professionals.
Supplemental employee perks:
Monthly cell phone stipend of up to $100 for business-related usage.
Annual fitness and wellness reimbursement up to $600.
Tuition assistance for approved educational courses up to $6,750 per year.
Financial support for adoption-related expenses up to $5,000 per event.
Generous employee referral bonuses reaching up to $3,000.