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The Part-time oil and gas Administrative Assistant is responsible for ensuring the accurate preparation and timely submission of all production and regulatory reports for designated territories. This position plays a key role in maintaining compliance with state and federal reporting requirements, supporting procurement workflows, and facilitating accurate and efficient accounts payable processing.
The ideal candidate would have a strong administrative and reporting skill set, be extremely comfortable utilizing Excel, and detail oriented.
Pay: $18-$21/hr
Hours: 24-28 hours a week (exact schedule can be flexible once mutually agreed upon, but would be expected to work during normal business hours)
Location: On-site, Roswell, NM
Key Responsibilities
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Prepare, validate, and submit monthly production reports to overseeing government agencies.
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Prepare and submit regulatory forms and sundries to NMOCD and the Bureau of Land Management (BLM).
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Track and analyze daily production variances, maintaining accurate variance spreadsheets for management review.
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Create and manage purchase requests within NetSuite, and distribute approved purchase orders (POs) to vendors.
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Receive and close POs upon delivery of goods or completion of services.
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Ensure proper cost coding of invoices and submit for processing following Production Supervisor approval.
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Collaborate with vendors to resolve accounts payable discrepancies or other related issues.
Qualifications
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Minimum of 2–4 years of experience in administrative assistant roles that required heavy reporting and excel duties.
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Prior exposure to accounts payable (AP) processes preferred.
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Proficiency with Microsoft Excel (including pivot tables, formulas, and data analysis).
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Experience using NetSuite or similar ERP systems preferred.
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Familiarity with regulatory reporting portals preferred.
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Strong attention to detail and accuracy.
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Excellent organizational and time-management skills
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Ability to prioritize tasks in a deadline-driven environment.
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Strong communication and interpersonal skills for effective collaboration across departments and with external partners.