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Executive Assistant to C-SuiteLocation: Denver, CO (Onsite)
Reports To: SVP, Human Resources
Employment Type: Full-Time (Contract to possible hire)
Pay: $43 – $48 per hour depending on experience
Hours: 8 – 5
Position Overview
We are seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to C-suite executives in a fast-paced, global organization. This role requires a polished professional who can confidently interact with senior leadership, Board members, shareholders, and cross-functional teams. The ideal candidate thrives in a dynamic environment, demonstrates exceptional discretion, and is capable of managing complex priorities with minimal direction.
Key Responsibilities
- Serve as gatekeeper for C-suite offices, managing access and prioritizing executive time.
- Coordinate complex calendars, including domestic and international travel, on-site and off-site meetings, department events, and leadership activities.
- Manage travel logistics end-to-end, including booking, approvals, troubleshooting, and liaison with travel vendors and corporate card providers.
- Compile, reconcile, and submit travel and expense documentation to Accounts Payable.
- Execute departmental purchasing activities and track related expenses.
- Ensure appropriate IT support and coordinate technical needs for executives and events.
- Develop, maintain, and organize electronic files, databases, shared drives, and departmental documentation.
- Respond to routine and non-routine inquiries with professionalism and sound judgment.
- Identify gaps in executive support processes and proactively implement improvements.
- Lead and manage special projects, including coordinating presentations, organizing events, and disseminating executive communications.
- Support daily needs of traveling executives and resolve booking or logistical challenges.
- Prepare reports, presentations, and materials for executive and board-level meetings.
- 8–10 years of experience supporting C-suite executives, with increasing levels of responsibility.
- Proven experience interacting with Board members, shareholders, and senior leadership teams.
- Demonstrated integrity and discretion in handling confidential and sensitive information.
- Exceptional organizational skills with strong attention to detail and ability to meet deadlines.
- Ability to manage multiple competing priorities in a high-pressure environment.
- Strong interpersonal and communication skills with a collaborative, team-oriented approach.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio) and related business software.
- Demonstrated ability to interpret data and provide meaningful insights to leadership.
- Self-motivated, solution-oriented, and committed to continuous process improvement.
- Ability to create polished presentations and executive-level reports.
- Occasional travel required.
- Competitive full-time compensation package
- Medical, dental, and vision insurance (effective first of the month following hire)
- 3 weeks of paid vacation (accrued)
- 11 paid holidays (9 scheduled, 2 floating)
- 8 paid sick days
- 401(k) with company contribution and match
- Tuition reimbursement program