Part-Time Office Administrator

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Lakeshore Talent is partnering with a reputable Oil and Gas client out of Dallas, TX in their search for a Contract, Part-time Front Desk Receptionist. The position covers a wide variety of duties and requires strong organizational, communication, and problem-solving abilities. The office support specialist ensures processes run efficiently, helps the team stay on track, and maintains a professional, welcoming atmosphere. The right candidate will be detail-focused, proactive, and comfortable juggling multiple priorities with limited supervision.

Schedule: Tuesday – Thursday, 8am – 2pm, 22 hours/week (with occasional additional hours as needed)
Pay: $20-22/hr, depending on experience

Key Responsibilities

• Monitor and manage office supply inventory; place orders and restock as needed.
• Coordinate with outside vendors to ensure timely delivery of office needs, including general supplies, refreshments, and beverages.
• Keep the breakroom and kitchen stocked with essentials such as coffee, snacks, and utensils.
• Handle dishwasher use, including loading, running, and unloading.
• Receive, sort, and distribute incoming mail; prepare outgoing mail and shipments.
• Support communication efforts by helping distribute notices, memos, emails, and other internal materials.
• Assist with incoming and outgoing deliveries, working with facilities staff when necessary.
• Arrange for facility maintenance and service calls as needed.
• Greet guests warmly and assist with visitor check-in, ensuring a positive first impression.
• Keep the reception area neat and presentable.
• Answer incoming calls in a professional manner; direct them to the appropriate contact and take accurate messages when necessary.
• Provide information and respond to inquiries via phone, email, or in person.
• Manage meeting room scheduling and ensure rooms are set up with the necessary resources.
• Provide administrative help to other teams as needed.

Skills & Qualifications

• Knowledge of common office practices and procedures.
• Strong verbal and written communication skills, with the ability to adapt to different audiences.
• Excellent time management and organizational abilities to meet deadlines effectively.
• Comfortable using Microsoft Office tools (Word, Outlook, Excel, Teams).
• Ability to handle multiple tasks simultaneously.
• Professional, service-oriented approach with a positive demeanor.

Education & Experience

• High school diploma required; additional coursework in office administration or related areas preferred.
• At least two years of experience in an administrative or office support role preferred.

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